Job Title: Hotel Purchaser / Procurement Officer
Location: Adama, Ethiopia
Employment Type: Full-time
Salary: Negotiable
Position Summary
We are seeking an energetic, detail-oriented, and ethical Hotel Purchaser to oversee the procurement of Food & Beverage supplies, room amenities, operating equipment, cleaning chemicals, and maintenance materials. You will negotiate with local suppliers, ensure product freshness and quality, manage purchase orders, and optimize procurement costs while adhering to hotel inventory standards.
Key Responsibilities
- Sourcing & Market Purchasing: Procure fresh produce, meats, dry foods, beverages, and general hotel supplies from local markets, wholesalers, and approved commercial vendors.
- Order Processing: Receive purchase requisitions from department heads (Kitchen, Housekeeping, Maintenance, Front Office) and issue accurate Local Purchase Orders (LPOs).
- Vendor Negotiation & Relations: Evaluate supplier quotations, negotiate competitive prices, payment terms, and delivery schedules without compromising on quality or standard.
- Quality & Quantity Inspection: Inspect incoming goods alongside the Storekeeper and Executive Chef to verify freshness, packaging integrity, expiry dates, and accurate weights/quantities against delivery notes.
- Cost Control & Budgeting: Conduct regular local market price surveys to benchmark costs, identify alternative supply channels, and keep procurement within departmental budgets.
- Documentation & Coordination: Submit stamped delivery receipts, official fiscal invoices, and credit purchase records to the Finance/Accounts department promptly for payment processing.
- Emergency Procurement: Address immediate, short-notice operational shortages (e.g., banquet events, sudden stock depletion) with fast, reliable market runs.
Key Performance Indicators (KPIs)
| Metric / KPI | Target |
|---|---|
| Order Fulfillment Rate | Deliver ≥ 95% of approved requisitions on or before requested deadlines |
| Cost Variance / Savings | Maintain purchases within ±3% of approved budget thresholds |
| Quality Rejection Rate | Keep receiving rejects due to substandard quality/spoilage below < 2% |
| Invoice Clearance | Submit 100% of delivery documents and receipts to Finance within 24 hours of purchase |
Qualifications & Requirements
- Education: Diploma or Bachelor’s Degree in Purchasing & Supplies Management, Procurement & Logistics, Supply Chain Management, Accounting, Business Management, or a related field.
- Experience: Minimum of 2 years of proven experience as a Purchaser, Procurement Officer, or Buyer in a hotel, resort, restaurant, or high-volume food service organization.
- Technical Skills:
- Strong knowledge of local food, beverage, and hospitality supply markets in Ethiopia.
- Solid understanding of hotel inventory systems, storekeeping principles, and basic MS Excel.
- Ability to evaluate quality standards for perishable and non-perishable goods.
- Core Competencies: Exceptional negotiation skills, high personal integrity, proactive problem-solving, and strong time management.
- Additional Assets: A valid driving license (Motorcycle or Auto/Light Vehicle) is a strong advantage.
- Languages: Fluency in Afaan Oromoo, Amharic and basic working English; proficiency in local regional languages is an asset.
How to Apply
Interested and qualified applicants should submit their updated CV, application letter, and supporting credentials to [hr@soretihotel.com] with the subject line “Application for Hotel Purchaser”.